Full Time IP Administrator

Salary: According to qualifications and experience

We're looking for someone to provide a professional, approachable and efficient support service to patent attorneys in order to assist in the provision of the best possible professional advisory service to our clients.  You will be directly supporting attorneys in serving the needs of their clients.  You'll be joining a patent and trade mark attorney firm that works to protect some of the world's leading brands and newest innovations.

Having excellent administration skills goes without saying, but you'll also need to be the kind of person who enjoys a challenge and likes using your initiative.  In return, we'll give you training, a varied working environment, and the opportunity to work towards a qualification.

What you'll be doing

Your tasks will typically include:

  • Revision of documents and tailoring of standard documents to individual cases;
  • Formalities relating to patent/trade mark procedures, including preparation of forms and documents for filing (including e-filing) at Intellectual Property Offices;
  • Co-ordination of formal procedures relating to the grant of patents;
  • Maintenance of paper and electronic files and producing schedules for clients;
  • Diary management for patent attorneys and liaison with accounts department and/or clients, including data inputting into clients' own electronic billing systems;
  • Correspondence (including faxing and e-mailing) with clients and Intellectual Property Offices;
  • Supporting the introduction of new, and the development of existing, systems and processes arising from technological, legal and commercial changes.  Developing the skills and knowledge to remain up to date with such internal and external changes so as to improve your own and the firm's productivity and effectiveness.
  • Working across with attorneys and support teams across our three offices.

You'll be based in our Cardiff office, in a prime location in Cardiff Bay.

Whoever takes on this role will be expected to work towards the CIPA Introductory Certificate in Patent Administration.

Who we're looking for

A person with a concern for order, accuracy and quality, who is used to working alongside others and who understands the importance of providing exemplary client service.

As well as being someone who thrives as part of a team, you'll be resourceful enough to work independently when needed.  Combined with strong IT skills, your attention to detail will be first-class.

In terms of academic background, we're looking for:

  • Five GCSEs (or equivalent) at grade C or above, including English and Maths;
  • Further qualifications demonstrating an aptitude for administration, secretarial or similar office-based work;
  • Administration experience, ideally from working in a similar role.

More about us

Abel & Imray is a firm of patent and trade mark attorneys.  Our clients range from established global brands to UK-based start-ups, who need legal advice and support to protect their intellectual property.  We help safeguard their ideas and innovations by securing patents, trade marks and design registrations.  That sees us work with authorities in the UK, across Europe and around the globe.

Here in our Cardiff office, we have seven fee-earning legal professionals and five specialist support staff.  Our Cardiff office is a friendly and vibrant working environment housed in modern offices in Cardiff Bay.  We also have offices in London and Bath, making up around 100 people in total.

Everything we do centres around providing the highest service and professional standards to our clients and our support team plays a vital role in doing that.  We're also committed to improving equality, diversity and inclusivity within our community, as members of IP Inclusive - a professional intellectual property body.

Please send a CV with covering email to Recruit12@abelimray.com