Full Time (or 4 days a week or more) IP Administrator in London

Salary: According to qualification and experience

We're looking for someone to provide professional, approachable and efficient support service to us in order to assist in the provision of the best possible professional advisory service to our clients.  You will be directly supporting attorneys in serving the needs of their clients.  We are a patent and trade mark attorney firm that works to protect some of the world's leading brands and newest innovations.

Having excellent administration skills goes without saying, but you'll also need to be the kind of person who enjoys a challenge and likes using your initiative.  In return, we'll give you training, a varied and rewarding working environment, and the opportunity to work towards a qualification.  

What you'll be doing

Your tasks will typically include:

  • Revision of documents and tailoring of standard documents to individual cases;
  • Formalities relating to patent procedures, including preparation of forms and documents for e-filing at Intellectual Property Offices;
  • Co-ordination of formal procedures relating to the grant of patents;
  • Maintenance of electronic files and producing schedules for clients;
  • Diary management for patent attorneys and liaison with the firm's central records department;
  • Preparation of charges/creating invoices/liaison with accounts department and/or clients, including data inputting into clients' own electronic billing systems;
  • Correspondence (including faxing and e-mailing) with clients and Intellectual Property Offices;
  • Supporting the introduction of new, and the development of existing, systems and processes arising from technological, legal and commercial changes;
  • Developing the skills and knowledge to remain up to date with such internal and external changes so as to improve your own and the firm's productivity and effectiveness.

You'll be based in our London office, near Holborn Circus.  You will support our two patent teams (Chemistry/Biotechnology and Physics, Engineering, IT).

Whoever takes on this role will be expected to work towards the CIPA Introductory Certificate in Patent Administration.

Who we're looking for

A person with concern for order, accuracy and quality, who is used to working alongside others and who understands the importance of providing exemplary client service.  As well as being someone who thrives as part of a team, you'll be resourceful enough to work independently when needed.  Combined with strong IT skills, your attention to detail will be first-class.

In terms of academic background, we're looking for:

  • Five GCSEs (or equivalent) at grade C or above, including English and Maths;
  • Further qualifications or experience demonstrating an aptitude for administration, secretarial or similar office-based work;
  • Ideally administration experience from working in a similar role.

More about us 

Abel & Imray is a firm of patent and trade mark attorneys.  Our clients range from established global brands to UK-based start-ups, who need legal advice and support to protect their intellectual property.  We help safeguard their ideas and innovations by securing patents, trade marks and design registrations.  That sees us work with authorities in the UK, across Europe and around the globe.

Here in our London office, we have 18 fee-earning professionals and 12 specialist support staff, including 3 existing patent administrators supporting attorneys in the Chemistry/Biotechnology team and 2 supporting the Physics, Engineering and IT team.  Our London office is a friendly and vibrant working environment housed in modern offices.  We also have offices in Bath and Cardiff.

Everything we do centres around providing the highest service and professional standards to our clients and our support team plays a vital role in doing that.  We're also committed to improving equality, diversity and inclusivity within our community, as members of IP inclusive - a professional intellectual property body.

To register your interest for this position, please send a CV with covering email to: Recruit13@abelimray.com